Car Club Council of Hampton Roads Bylaws
ARTICLE I: PURPOSE
Car Club Council of Hampton Roads(CCCHR) is an organization of individual car clubs bound by a common interest in the preservation, display and education of the automobile, truck, motorcycle, hot rod, rat rod and other such conveyance powered by the internal combustion engine, electric and/or solar power.
Car clubs are defined as a group of enthusiasts of any particular marque or category, having an organized structure, membership roles and regularly scheduled meetings. Such club shall apply for membership in CCCHR by application and payment of dues of $ 15.00 per calendar year. Said dues are payable January 1st of each year and a club will be considered in good standing if dues are paid no later than March 1st of the year. Member club(s) dues not paid by March 1st of the year will loose their vote in all matters.
Each member club will appoint a representative to CCCHR whose responsibilities shall be to attend CCCHR meetings to report on their clubís activities, and to take to their club the activities of CCCHR.
CCCHR meetings are the last Tuesday of the month and are held in the training room of PRIORITY CHEVROLET at 7:00 in the evening. Changes to this schedule will be posted two(2) months in advance of any alterations.
ARTICLE II: EMBLEM
CCCHR will continue to use the existing symbol of a three(3) spoke steering wheel with CCCHR above and Car Club Council of Hampton Roads underneath.
ARTICLE III: BOARD OF DIRECTORS
The Board of Directors shall consist of the President, Vice President, Secretary and Treasurer. Board members will endeavor to meet the Sunday prior the membership meeting with the purpose(s) of establishing agendas, considering alterations to the by-laws, and general discussions of importance to CCCHR and/or the general membership.
The Board may, at itís discretion appoint Member(s) at Large to fill special positions as deemed necessary by the Board. Such Members at Large will be voted on by the general membership.
ARTICLE IV: TERMS OF OFFICE
BY RESOLUTION OF THE BOARD: The 2009 nominations for officers will be for VICE PRESIDENT and TREASURER to be installed in 2010, and the 2010 nominations for officers will be for PRESIDENT and SECRETARY to be installed in 2011. This will create a rotational election of officers to facilitate change with newly elected officers having the support of seated officers. This rotation of officers will continue unless a proposed alteration to the Bylaws reverts to all officers being elected at the same time.
Officers will be nominated in October of the year, with voting in November. Newly elected officers will be installed at the January meeting of the year(s) beginning their term(s).
Member clubís representatives who wish to serve on the board must have been a member for a period of twelve(12) months prior submitting their name(s) for consideration.
Member clubs can have no more than one (1) representative on the Board at any one time.
ARTICLE V: HONORARY MEMBERS
The Board may recognize the need to appointment Honorary Membership(s) to further develop CCCHR and itís role in the community. Honorary members will be voted on by the Board, then by the general membership. Honorary Memberships will be for a period of one (1) year. and such membership(s) may be extended by a vote of the general membership. Honorary Members will have one (1) vote in all matters requiring a vote of the general membership.
ARTICLE VI: DUTIES OF THE OFFICERS
PRESIDENT - Attend and preside over all general meetings and Board meetings. Act as chief spokesperson for CCCHR at any gathering, shows or other activities. Appoint committees as deemed necessary. Act as ex-officio member of all committee, sign all documents and cast tie-breaking votes.
VICE PRESIDENT - Assume the duties of the PRESIDENT in the event the PRESIDENT is not available for any meeting or function of CCCHR. Contact any member club(s) in default on yearly dues.
SECRETARY - Record and maintain the minutes of any and all general meetings, Board meetings and/or committee meetings. Handle, maintain and sign any and all correspondence, documents, and/or records as directed by the PRESIDENT. Collect and count any and all ballots and/or votes, including mail-in/absentee ballots.
TREASURER - Maintain any and all financial records of CCCHR, reporting to the general membership at each scheduled meeting of the membership. Notify the VICE PRESIDENT of any and all delinquencies in memberships. Supply SECRETARY with any and all membership applications. Notify SECRETARY of any and all documents requiring renewal(s).
AT ALL TIMES the officers of CCCHR will conduct themselves in a professional manner, recognizing they are representatives of ALL MEMBER CLUBS, and will act accordingly.
ARTICLE VII: MEMBERSHIP
Member clubs will be any club recognized as having structure and regularly scheduled meetings, with dues in good stead.
Honorary membership will be those appointed by the PRESIDENT and approved by the Board.
ARTICLE VIII: DISBURSEMENT OF FUNDS
ALL checks require the signatures of BOTH the PRESIDENT and TREASURER. The PRESIDENT may authorize disbursements UP TO Fifty dollars ($50.00). Disbursements UP TO Two Hundred dollars ($200.00) require a meeting and vote of the Board. Disbursements over the amount of Two Hundred dollars ($200.00) require a vote of the general membership. Charitable donations will be discussed by the general membership for approval.
ARTICLE IX: VOTING
On any matter brought to the general membership, a MAJORITY VOTE of ATTENDING club representatives will prevail. The PRESIDENT will place a vote ONLY to break a tie. Voting on officers will be by voice vote by club representatives whose dues are in good stead.
ARTICLE X: EXPULSIONS OF MEMBER CLUBS
If just cause for expulsion of a member club or a member club representative is brought to the board, the Board will review the evidence presented. If the Board feels just cause exists for expulsion of the member club representative, the Board will call for a meeting with said club representative and member club President. The report will then be brought to the general membership. ANY club representative of a club in good stead may offer further evidence, rebuttal or question the club representative at issue. After all questioning is completed, the general membership will vote on expulsion or overturning the expulsion order.
APPLICATION TO JOIN CCCHR: